Neighbourhood Plan Delivery and Monitoring Group

The Delivery and Monitoring Group will meet on a suitably frequent basis to progress matters in a timely manner. This is expected to be monthly or six weekly but no less than quarterly.

Functions:

To undertake an initial analysis of the objectives and initiatives of the Neighbourhood Plan (using SMART or similar) in order to:

1. Prioritise the delivery of the objectives and initiatives of the Neighbourhood Plan. (low, medium and high);
2. To identify the appropriate legal entity who will take responsibility for delivery of a specific initiative, the point of contact and method of contact;
3. Identify the resources required to deliver the objectives and initiatives of the Neighbourhood Plan, relative to c) above, including the long term liability which might arise from such delivery;
4. Agree the timescales for the delivery of the objectives and initiatives of the Neighbourhood Plan with the appropriate legal entity;
5. Identify dependencies on other objectives and initiatives of the Neighbourhood Plan;
6. Identify risks to initiatives and propose mitigations to alleviate such risks where possible. A master risk register for the delivery will be maintained and constitute part of the quarterly report to full Council;
7. vii. To produce briefing documents for various project groups, external agencies and independent consultants in relation to specific projects or tasks;
8. Individual project groups will create their own action plan with timings and provide these to the Delivery & Monitoring group (D&MG);
9. To commission external agencies or independent consultants in order to deliver specific projects or tasks, in light of b) above, up to a value of £15,000;
10. To commission specific areas of evidence gathering and analysis as required (including residents and business surveys). Such activities may be up to a value of £15,000;
11. To produce materials, both printed and electronic, used to communicate progress of the delivery of the Plan to residents, businesses and the wider community;
12. With reference to b) above, to ensure that sufficient funds are available for the delivery of the Neighbourhood Plan; by investigating alternative sources of funding and completing funding applications;
13. To monitor expenditure and produce a report on funding requirements for Parish Council prior to annual budget and Precept setting; and
14. To produce a detailed report 'Updates to the Neighbourhood Plan' at each Annual Parish Council meeting.

Past Agendas and Minutes of meetings can be found here.